802.09 – Financial Records

Financial records of the school district are maintained in accordance with generally accepted accounting principles (GAAP) as required or modified by law.  School district monies are received and expended from the appropriate fund and/or account.  The funds and accounts of the school district will include, but not be limited to:

  1. General Fund
  2. Management levy fund
  3. Physical plant and equipment levy fund
  4. Public education and recreation levy fund
  5. Student activity fund
  6. Capital projects fund
  7. Debt service fund
  8. Enterprise fund
  9. Expendable trust funds
  10. Nonexpendable trust funds
  11. Agency funds
  12. Pension trust funds
  13. School Nutrition
  14. General Capital Assets
  15. General Long Term Debt account

As necessary the Board may, by Board resolution, create additional funds within the governmental, proprietary, and fiduciary fund types.  The resolution shall state the type of fund, name of the fund, and purpose of the fund.  

The general fund is used primarily for the education program.  Special revenue funds are used to account for monies restricted to a specific use by law.  Proprietary funds account for operations of the school district operated similar to private business, and they account for the costs of providing goods and services provided by one department to other departments on a cost-reimbursement basis.  Fiduciary funds are used to account for monies or assets held by the school district on behalf of, or in trust for, another entity.  The account groups are the accounting records for capital assets and long-term debt.

It is the responsibility of the superintendent to implement this policy and bring necessary changes in the maintenance of the school district’s financial records to the attention of the Board.

Date of Approval: June 27, 2016                     

Legal Reference:   Iowa Code §§ 11.23; 298A (2013).