206.3 – SECRETARY                                                                                                                          

A board secretary may be appointed from employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the board secretary shall take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.  It shall be the responsibility of the superintendent to evaluate the board secretary annually.

It shall be the responsibility of the board secretary, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary shall also be responsible for filing the required reports with the Iowa Department of Education.

In the event the board secretary is unable to fulfill the responsibilities set out by the board and the law, a designee shall assume those duties until the board secretary is able to resume the responsibility or a new board secretary is appointed.  The board secretary shall be bonded in an amount recommended by the district insurance agent and approved by the Board.  The cost of the bond will be paid by the school district.

Legal Reference: Iowa Code 64; 279.3, .5, .7, .32, .33, .35; 291.2-.4, .6-.8, .10-.11; 299.10. .16 (2009)

Date of Adoption:  January 8, 1996

Reviewed & Revised:  April 6, 1998, May 21, 2001, March 7, 2006, March 7, 2011, March 21, 2016, February 14, 2022