Colfax-Mingo Community Schools Board Policies
Table of Contents
100 SERIES
100 Legal Status of the School District
101 Educational Philosophy of the School District
101.1 Objectives of Education in Colfax-Mingo Community School District
102 Equal Educational Opportunity
102.E1 Annual Notice of Nondiscrimination
102.E2 Continuous Notice of Nondiscrimination
102.E3 Section 504 Student & Parental Rights
103 Long Range Needs Assessment
104 Anti-Bullying/Anti-Harassment Policy and Grievance Procedure
104.E1 Complaint Form
104.E2 Witness Disclosure Form
104.E3 Disposition of complaint Form
105 Assistance Animals
106 Discrimination & Harassment Base on Sex Prohibited
BOARD OF DIRECTORS
200 SERIES
200 Legal Status of the Board
200.1 Organization of the Board of Directors
200.1R Organizational Meeting Procedures
200.2 Statement of Guiding Principles
200.3 General Powers and Duties
200.3R Board of Directors and Elected Officials
201 Board of Directors’ Elections
202 Board of Directors Members
202.1 Qualifications
202.2 Oath of Office
202.3 Term of Office
202.4 Board Vacancies
203 Board of Directors’ Conflict of Interest
204 Code of Ethics
205 Board Member Liability
206 Board of Directors’ Officers
206.1 President
206.2 Vice-President
206.3 Secretary
206.4 Treasurer
207 Legal Counsel
208 AD HOC Committees
209 Board of Directors’ Management Procedures
209.1 Development of Policy
209.2 Adoption of Policy
209.3 Dissemination of Policy
209.4 Suspension of Policy
209.5 Administration in the Absence of Policy
209.6 Review and Revision of Policy
209.7 Review of Administrative Regulations
210 Board of Directors’ Meetings
210.1 Annual Meeting
210.2 Regular Meetings
210.3 Special Meetings
210.4 Work Sessions
210.5 Notification of Board Meeting
210.6 Quorum
210.7 Rules of Order
210.7R Rules of Order Regulation
210.8 Agenda
210.8E Order of Regular Business Meetings
210.9 Consent Agenda
211 Open Meetings
212 Closed Meetings
213 Board of Diretors Public Participation in Board Meeetings
213.1 Public Complaints
213.2 CMEA Participation in Board Meetings
214 Public Hearings
215 Board of Directors Records
216 Board of Directors’ Member Services
216.1 Association Membership
216.2 Board of Directors’ Membership Development and Training
216.3 Compensation for Expenses
217 Gifts to Board of Directors
ADMINISTRATION
300 SERIES
300 School District Administration Goals & Objectives
301 Administrators
302 Administrator Contracts
303 Administrator Salary & Other Compensation
304 Recruitment & Appointment of Administrators
305 Superintendent Duties
306 Administrator Duties
307 Evaluation of Administrators
308 Development & Enforcement of Administrative Regulations
309 Monitoring of Administrative Regulations
310 Succession of Authority
STAFF PERSONNEL
400 SERIES
400 Personnel Policies & Guiding Principals
401.1 Equal Employment Opportunity
401.1A Equal Employment Opportunity & Affirmative Action Grievance Procedure
401.2 Employee Conflict of Interest
401.3 Nepotism
401.4 Employee Complaints
401.5 Employee Records
401.5R1 Employee Records Regulations
401.7 Travel Compensation for Employees
401.9 Political Activities of Employees
401.11 Employee Orientation
402.2 Child Abuse Reporting
402.3 Child Abuse Reporting Regulation
402.4 Gifts Give to Employees
402.5 Complaints About Employees
402.9 Substitute Teachers
403 Equal Employment & Affirmative Action Grievance Procedure
403.A Background Check on Employee & Volunteers
403.R1 Universal Precautions
405.2 Licensed Employee Qualifications, Recruitment, Selection
405.3 Original Contracts
405.4 Continuing Contracts
405.7 Assignment & Transfer
407.1 Licensed Employee Resignation
407.2 Recruitment & Selection of Non-Certified Personnel
407.3 Licensed Employee Early Retirement
408.3 Licensed Employee tutoring
409.3 Custodial Job Description
409.3A Head District Custodian/Maintenance Employee
409.3B Custodial/Maintenance Employee
410 Harassment
410A Harassment Investigation Procedures
410B Receiving Harassment Complaints
410C Harassment Complaint Form
410.1 Student Teachers
410.4 Education Associate
411.2 Classified Employee-Qualifications, Recruitment, Selection
411.3 Non-Certified Contracts
413 CPR Requirement
414.6 Classified Employee Jury Duty Leave
414.7 Employee Leave for Military Service
420 Abuse of Students by District Employees
420.1 Abuse of Students by District Employees Regulations
421 District Credit Card Use by Employees
435 Employee Leave for Court Subpoena
STUDENT PERSONNEL
500 SERIES
500 Statement of Guiding Principles
501.1 Resident Students
501.3 Compulsory Attendance Requirements
501.7 Student Transfers In, Out or withdrawals
501.7R1 Requests for Transfer Within the Building
501.7R2 Foreign Exchange Students
501.8 Student Absences – Excused
501.9 Truancy – Unexcused Absences
501.16 Homeless Children and Youth
502.1 Dress Code
502.2 Care of School Property/Vandalism
502.3 Freedom of Expression
502.4 Picnics & Parties
502.5 Student Lockers
502.6 Weapons
502.7 Smoking-Drinking –Drugs
502.8R1 Search & Seizure Regulations
502.8E1 Search & Seizure Checklist
502.19 Use of Motor Vehicles
503.R1 Student Fee Waiver & Reduction Procedure
503.1 Student Conduct
503.1R1 Suspension of Student
503.2 Student Expulsion
503.3 Student Activity Program
503.4 Good Conduct rule
503.5 Corporal Punishment
503.6 Graduation Academic Recognition
503.8 Social Events
504.1 Student Government
504.2 Student Organizations
504.3 Student Publication
504.5 Student Injury or Illness at School
504.6 Work Permit-Work Permit Issuance
504.7 Emergency School Closing & Procedures
504.8 Rules for Extra Curricular Activities
504.11 Personal Property
505.7 Commencement
506.1 Student Records Access
506.2 Student Directory Information
506.4 Student Library Circulation Record
506.5 Care of School Property/Vandalism
506.7 Student Activities
507.3 Students – Communicable Diseases
507.4 Interview with Students
508.1 Cooperation With Law Enforcement Agencies
509 Accelerated Learner Program
EDUCATIONAL PROGRAM
600 SERIES
600 Goals & Objectives of the Education Program
601 Type of School Organization
601.1 School Calendar
601.2 School Day
602 Curriculum Development
602.2 Curriculum Implementation
602.3 Curriculum Evaluation
602.3A Curriculum Revision
602.7 Student Medication Administration
603.2 Summer School Instruction
603.3 Special Education Services
603.4 Multicultural & Nonsexist Equity Education Opportunity
603.5 Health Education
603.6 Physical Education
603.7 Career Education
603.8 Teaching About Religion
603.8R1 Teaching About Religion Regulations-Religious Holidays
603.9 Teaching Controversial Issues
603.10 Core Curriculum & 21st Century Learning to Include Global Awareness
603.11 Citizenship
604.3 Program for Talented & Gifted Students
604.6 Post-Secondary Enrollment Options (PSEO)
604.7 Dual Enrollment
604.8 International & Foreign Exchange Students
604.11 Community Engagement
604.13 Virtual/On-Line Courses
604.14 Distribution of Materials Regulations
605 Selection of Instructional Materials
605.1 Instructional Materials Selections
605.2 Objections to Instructional Materials
605.3 Library Materials
605.4 Library Materials Inspection
605.5 School Library (previously Media Center)
605.7 Technology & Instructional Materials
605.7a Request for reconsideration of education materials form
605.8 Internet – Appropriate Use
605.8a Internet Access Denial Form
605.8b Student Internet/Network Acceptable Use Agreement
605.8c Network/Internet Appropriate Use Violation Notice
605.9 Student Take Home Device Agreement
605.10 Student Internet/Network-Appropriate Use Regulations
605.11 Student Social Media Regulation
605.12 Web Page Policy
605.15 Colfax-Mingo Device Acceptable Use Form
605.16 Web Page Policy 6-17-19 [also 605.12] DELETE
605.16a Internet – Permission Form
605.16b Record of Student Violations/Suspensions
605.20 Colfax-Mingo Computer Loan Agreement
605.21 Colfax-Mingo Parent & Student Responsibilities
606.1 Class Size—Class Grouping
606.5 Student Field Trips and Excursions
606.5a Colfax-Mingo District Overnight Field Trip Request Form
606.6 Insufficient Classroom Space
606.7 Outside Resource People
607.1 Student Guidance & Counseling Program
607.2 Student Health Services
AUXILIARY SERVICES
700 SERIES
700 Purpose of Non-Instructional & Business Services
701.1 School Food Program
701.2 Meal Charges
701.3 Financial Support
701.3b Governmental Accounting Practices & Regulations
701.4 Free or Reduced Cost Meals Eligibility
701.5 Vending Machines
701.6 Wellness Policy
702.1 Local and State Transportations
702.2 Student Eligibility for Bus Service
702.3 Special Education Bus Service
702.4 Student Transportation for Extra Curricular Activities
702.5 Summer Program Bus Service
702.6 Transportation Insurance Program
702.7 Use of Video Cameras on School Buses Regulation
703.1 Transportation of Non-School Groups
703.2 School Bus Safety Instruction
703.3 Transportation in Inclement Weather
703.4 District Vehicle Idling
BUSINESS PROCEDURES
800 SERIES
801 Budget Planning
801.1 Transfer of Funds
801.2 Financial Accounting System
802.1 Local, State, and Federal Miscellaneous Revenue
802.2 Educational Material Fees
802.3 Use of School Property and Equipment
Request for Use of Buildings Facilities and Equipment Form
802.4 Sale of Bonds
802.5 Post-Issuance Compliance Regulations for Tax-Exempt Obligations
802.6 Investments
802.7 Gifts, Grants, and Bequests
802.8 Depository of Funds
802.9 Financial Records
803.1 Purchasing Policy
803.2 Purchase Order
803.3 Receiving Supplies & Equipment
803.4 Payment for Goods & Services
803.5 Unpaid Warrants
803.6 Payroll Periods
803.7 Payroll Deductions
803.8 Travel Allowance
803.9 Special Assessments
803.10 Credit Cards
804.1 Secretary’s Monthly Report
804.2 Treasurer’s Annual Report
804.3 Publication of Financial Reports
804.5 Audits
805.1 Care, Maintenance & Disposal of School District Records
805.5 Inventory
806.1 Insurance Program
806.2 Periodic Review of Insurance Program
806.3 General Fixed Assets/Capital Assets
807.1 Student Activities Fund
808 Internal Controls
808.1 Internal Controls Procedures
BUILDINGS AND SITES
900 SERIES
900 Statement of Guiding
901.1 Consultants
901.2 Site Specifications
901.3 Site Acquisition
901.4 Selection of an Architect
901.5 Educational Specifications for Building
901.6 Final Building Specifications
901.8 Bids & Awards for Construction Contracts
902.1 Maintenance Schedule
902.2 Requests for Improvements
902.3 Emergency Repairs
902.4 Use of Contract Service
902.5 Disposition of Obsolete Equipment
903.1 Smoking Policy
903.2 Green Cleaning Policy
903.3 Visitors to School District Buildings & Sites
904 Buildings & Sites Adaption for Persons with Disabilities 1
905 Vandalism
906 Warning System & Emergency Plans
SCHOOL – COMMUNITY RELATIONS
1000 SERIES
1000 Statement of Guiding Principles
1001.1 Board – Community Relations
1001.2 Duplicated or Printed Materials
1002.2 AD HOC Committees
1002.2A AD HOC Committee Responsibilities
1002.3 Communication and Recommendations
1002.4 Parent-Teacher Association
1003.1 Participation in Community Life
1003.2 Gifts to Unit Personnel
1003.3 Complaints Concerning School Personnel
1003.4 Citizen Assistance to School Personnel
1003.5 Activity Passes for Senior Citizens, Retired Employees, and Others
1003.6 Public Conduct on School Premises
1004.1 Use of School Facilities
1004.3 Loan of School Equipment
1005.1 Public Performances by Students
1005.2 Contests for Students
1005.3 Sales Promotions
Class/Club/Organization Fundraiser Request Form
1005.4 Advertising & Promotions
1005.5 Visitors to Buildings and Sites
1005.6 Distribution of Materials
1006 Restrictions Regarding Persons Required to Register on the Sex Offender